What this course is about
One good template and a table of variables, and a batch of fifty tidy letters is ready in an hour. AI writes the text; personal data stays on your computer.
Notices to residents, replies to similar requests, letters to contractors, meeting invitations: the same message in essence, but each recipient has their own date, amount or address. Rewriting the same thing forty times takes ages, and copying and editing by hand is a sure way to send a letter with someone else's name. This course shows how to create a universal template {AI_WITH}, build a table of variables, produce a batch of letters, check it and keep a mailing log.
What you will learn
- A Universal Letter Template
- The Template: Example and Check
- The Table of Variables
- Tidying Up the Data
- A Batch of Letters from a Table
- The Batch: Example and Review
- Putting It Together in Word: Mail Merge
- Common Mail Merge Problems
- Alternative Wording
- Variants: Before and After
- Exceptions and Special Cases
- Finding Exceptions in the Table
What's inside
- Four PDF versions of the course: for ChatGPT, Gemini, Claude and Microsoft Copilot — each explains where to find the features you need in that assistant.
- 15 ready-to-use prompts and a prompt library you can copy from.
- Step-by-step tasks, before-and-after examples and a one-page cheat sheet.
- Free updates when the AI assistants change.
Who it's for
Office workers, managers, teachers, freelancers and small-business owners who want practical results from AI without technical knowledge.
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