Where do the inspection and recharge intervals come from?

From the type table on the "Settings" sheet. The values are approximate: check them against the extinguisher's data sheet, the manufacturer's instructions and your local rules, and change them if needed.

How does the traffic light work?

If the nearest deadline has passed, the status is "Overdue" and the row is red. If no more than the set number of days remain (30 by default), it is "Due soon"; otherwise "OK".

Can I add my own extinguisher type?

Yes, enter the type and intervals in a free row of the type table and it appears in the selection list in the log.

Does the log replace inspection records?

No. It is a reminder log. Have inspections and servicing carried out according to the requirements, by those authorized to do so.

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Fire Extinguisher Log — Excel Template

Track fire extinguishers by inventory number and room, with charge and inspection dates, next inspection and recharge deadlines, a traffic light and a summary by type.

≈ $3.59

290 ₽

Blank template + filled-in example · Excel 2007+, LibreOffice, Google Sheets

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What it is for

A forgotten inspection or recharge of a fire extinguisher is a common cause of remarks during inspections. The spreadsheet calculates the deadline by extinguisher type, shows the days remaining, highlights overdue ones in red and, on a separate sheet, builds a list of what needs to be done first.

What is inside

"Settings": calculation date, how many days ahead to warn, inspection and recharge intervals by type (dry powder, CO2, water and others) and a list of rooms.
"Log": up to 200 extinguishers: inventory number, type, room, installation spot, responsible person, charge and inspection dates, deadlines and a traffic light.
"Needs attention": overdue extinguishers and those close to their deadline, in order, starting with the most overdue.
"Summary": counts by type and room, overdue, due soon and OK, a chart.

Who it is for

Fire safety officers, administrators and facility managers, managers of offices, warehouses and shops, and heads of small organizations.

What you get

The package contains a blank spreadsheet and a filled-in sample with fictional data, so you can see how the formulas and checks work. It is a spreadsheet built on ordinary formulas, not accounting software. All fixes and new versions of the project are free.

Compatibility

Excel 2007 and later, LibreOffice. No macros. The file is in English. Intervals and thresholds are kept in the settings: check them against your local rules before use. The calculation is approximate.

📘 How to Keep a Fire Extinguisher Inspection Log in Excel

Questions and answers

Where do the inspection and recharge intervals come from?: From the type table on the "Settings" sheet. The values are approximate: check them against the extinguisher's data sheet, the manufacturer's instructions and your local rules, and change them if needed.
How does the traffic light work?: If the nearest deadline has passed, the status is "Overdue" and the row is red. If no more than the set number of days remain (30 by default), it is "Due soon"; otherwise "OK".
Can I add my own extinguisher type?: Yes, enter the type and intervals in a free row of the type table and it appears in the selection list in the log.
Does the log replace inspection records?: No. It is a reminder log. Have inspections and servicing carried out according to the requirements, by those authorized to do so.